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Trade fairs, expos, seminars, chamber of commerce meetings, wedding fairs, tech meetups: Kathmandu has plenty of places to meet potential customers and partners. The meeting part is easy. The trouble comes afterwards.
A week later you have a stack of paper cards with no memory of who was who, numbers saved as "Ram expo", and a few people who took your card and never called. This guide is a practical routine for exchanging contacts properly and following up, before the event, on the day, and in the days after.
Why contacts get lost after events
- Paper cards get separated from context. You remember the conversation, not the name on the card.
- Typing numbers in a crowd leads to mistakes, and half the time you save them later, or not at all.
- It is one-way. You give your card and hope they call. Most do not, even when they were interested.
- Follow-up comes too late. After a few days, the person has met twenty other stalls and forgotten yours.
Before the event
- Update your page. Check your number, WhatsApp, and that the top of the page says clearly what you do. Add an offer or a brochure specific to the event if you have one.
- Make your QR code easy to reach. Save it as a photo in your favourites, print it on your stall banner and table, or put it on a badge. If you have an NFC card, bring it.
- Brief your team. If several people are on the stall, make sure each has their own card, so contacts go to the right person. The Business plan gives each staff member their own page under your account.
- Decide on a tag, such as the event name and year, so you can find everyone from this event later.
At the event: exchange, do not just hand out
When you meet someone worth following up with, let them scan your QR code or tap your NFC card. Your page opens on their phone. Ask them to tap Save Contact while you are standing there, so your details go into their phone properly, with your name spelled right.
Then ask them to tap Exchange. They type their name, phone, email and company into a short form on your page, and it arrives straight in your golinq.me contacts. You now have their details too, without typing anything, and both of you have each other.
Some people will still hand you a paper card. That is fine. Add them to your contacts yourself that evening, while you still remember the conversation.
Organise contacts the same day
Before you sleep, spend fifteen minutes on your contacts. In the golinq.me dashboard:
- Add your event tag to everyone you met, so you can filter the list to just that event later.
- Fill in "where you met" and job title or company where they are missing.
- Merge duplicates. If someone exchanged details and you also added them by hand, the duplicates tool combines them, keeping tags and notes.
- Mark favourites for the three to five people most worth following up quickly.
- Add important dates, like a promised callback or a meeting they suggested, so you get a reminder.
If you are on the Professional plan, connect Google Contacts and the people you meet appear in your phone's address book as well, with no manual copying.
Follow up within 48 hours
The first two days after an event matter most. People still remember your face and your stall. A short, specific message works far better than a generic one.
WhatsApp is usually the best channel in Nepal for this, followed by a phone call for bigger opportunities. Email works better for corporate contacts and anyone who gave you only an email address.
What a good follow-up looks like
- Mention where you met and one thing you talked about.
- Deliver whatever you promised: a price, a brochure, a sample date.
- Suggest one clear next step, like a call on a specific day or a visit to your shop.
- Include your golinq.me link so they can find everything else in one place.
An example
"Namaste Sita ji, this is Bikash from the stall near the main entrance at the expo yesterday. As promised, here is the price list for the 200 units you asked about. I am free on Sunday or Monday afternoon for a quick call if that suits you. All our details are here: golinq.me/@yourname."
Keep in touch after the first follow-up
Most deals from events do not close in the first week. Keep the contact warm without being pushy: share something useful a few weeks later, wish them for Dashain or Tihar, invite them to your next event or offer. Use your tags and notes to see who you met where, and what they were interested in.
If you need your contacts elsewhere, you can export them at any time as a vCard file or a CSV spreadsheet, and import contacts from those formats too.
How many contacts you can keep
The free Personal plan keeps up to 50 contacts, which is enough to try the routine at one event. If you attend events regularly, Professional (NPR 299 a month) keeps up to 2,000 and adds Google Contacts sync. Business (NPR 999 a month) keeps up to 10,000 and gives your whole team their own cards. Compare them on the pricing page, or create your card and try it at your next event.
Make your golinq.me page today
Pick your handle, start from a template for your trade, and share it by QR, NFC or link. The Personal plan is free; see pricing for bookings, the shop and dynamic QR codes.
